Bid Information
Approved Vendors The Hoffman Estates Park District will post all bid requests with specifications and bid results on this site regularly. Those interested will be able to download all details.
HE Parks adopted Ordinance O18-005 ascertaining the prevailing role of wages in accordance with the Prevailing Wage Act, 820 ILCS, at a meeting of the Park Board on the 26th day of June 2018. The original Ordinance, which lists the applicable prevailing rate of wages, is a part of the official records of the Park District and is on file and available for examination at the administrative offices of the Park District, Hoffman Estates, Illinois 60169.
Dated this 26th day of June, 2018
Craig Talsma
Park Board Secretary
Invitations to Bid
The PDF set of drawings and/or specification manuals provided are to be considered the Documents of Record for these bid projects and are located under each project . Please be sure to return the Proposal in a sealed envelope as instructed. If using UPS, Fed Ex, etc. please be sure to include your documents in a sealed and marked envelope inside the sealed and marked messenger envelope. If DWG’s are provided they are Auto Cad drawings and must be saved to your computer. Please make sure you visit this site prior to submitting your Proposal for an Addendum to the original bids. Questions on this site, please contact Kyle Wozny at 847-285-5464.
2019 Bid Opportunities
RE-BID- Printing of the Seasonal Program Guide and Inserts – November 8, 2018 @ 9:30AM: Specs and Form of Proposal-Seasonal Program Guide – Results-Seasonal Program Guide
Irrigation Pump Replacement for the Bridges of Poplar Creek Country Club – November 6, 2018: Form of Proposal Irrigation Pump Replacement – Specs- BPC Irrigation Pump – Pre-bid Meeting Sign In- BPC Irrigation Pump – Results- BPC Irrigation Pump
Printing of the Seasonal Program Guide and Inserts – October 12, 2018 at 10 AM (10/2 revise): HEPDBrochurePrintingBid2019-2022_REVISE – Results- Due to be Re-bid
Fertilizer and Chemical Early Order Program– October 9, 2018- Specs and Form of Proposal Fertilizer and Chemical Early Order Program– Results- Fertilizer and Chemicals
Roof Replacement at Triphahn Center – October 10, 2018 – Specs- TC Roof Replacement– Project Manual TC Roof Replacement– Addendum #1–TC Roof Bid Results
2018 Bid Opportunities
RFQ for Triphahn Center Ice System Consulting– November 8th @ 5PM- RFQ Document- Ice Rink System – Addendum #1- Ice Rink System – Results- Ice Rink System RFQ
Air Handlers and Boiler Replacement at Bridges of Poplar Creek Golf Club – June 11, 2018 – Specs Air Handlers Boiler– Form of Proposal Air Handler at Bridges – Results Air Handler
Exterior Wall Caulking and Painting Prairie Stone Sports and Wellness Center – June 11, 2018 – Specs PSSWC Exterior Wall Painting– Form of Proposal Painting at PSSWC – Addendum #1 Paint Specs – Addendum #2 Corrected Paint Specs – Results
RFP for Survey Work at Princeton and Pine Parks – April 26, 2018 – Pine and Princeton Park Survey Proposal 2018 l– Drawings Pine Princeton 2018 – SURVEY_PINE_boundary survey – SURVEY_PINE_USE PLAN – Pine.Princeton Survey Results
RFP for Removal and Replacement of 10-foot fence posts at Cannon Crossings & Charlemagne Park – April 9, 2018 – 4.9.18 RFP for Fencing CC & Charle. – Cannon Post Repair 2018– Charlemagne Post Repair– ADDENDUM 1 Post Replacement RFP – Results
Crackfill, Seal Coating, Striping at TC, PSSWC, WRC facilities; Charlemagne, Cottonwood, Fabbrini, Victoria, Olmstead, Vogelei, S. Ridge, Huntington Parks; Seascape Aquatic Center – April 5, 2018 – Specs Crack Fill and Sealcoat 2018– Proposal Crack Fill Seal Coat 2018 – ADDENDUM # 1 – Results for Crackfill, SealCoat, Stripe 2018.4.5
Installation of Playground Equipment Armstrong & MacArthur Schools; Concrete work at Freedom Run & Armstrong School – March 13, 2018 – PG Install Bid Specs – PG Install Form of Proposal – PG Install Drawings 1 – 5– PG Install ADDENDUM 1 – Results Playground Equip Install 2018.3.13
Asphalt Patching & Resurfacing PSSWC, Cannon Crossings, Pine and Freedom Run Parks – March 13, 2018 – Asphalt Bid Specs – Asphalt Form of Proposal – Asphalt Sheets 1+2– Asphalt ADDENDUM 1 – Results for Asphalt 2018.3.13
2018 HE Parks Apparel Quote Request – Posted 1/17, REVISED 1/22. Please respond by Feb. 1, 2018, email completed RFQ to smanisco@heparks.org. Please include approximate shipping costs, any additional fees for credit card processing, etc. Results/Lowest quote
Architectural Services (Building Envelope) – February 13, 2018 – RFQ Architectural Services – Results Chart
Supply of Playground Equipment for Armstrong & MacArthur School – February 6, 2018 – Bid Specs Supply PG 2018– Drawings– Score Sheet – Form of Proposal SUPPLY Play equipment 2018 –2018 Playground DWG– Addendum 18-2-1 – Approved Vendors– Results PG Equipment 2.6.18
Willow Recreation Center/Vogelei Barn – January 23, 2018 – 2018.1.23 WRC.Vogelei Flooring Specs– 2018.1.23 WRC.Vogelei Flooring Form of Proposal – Results Chart WRC.Vogelei Flooring
Bridges of Poplar Creek (BPC) Poplar Room Flooring – December 4, 2017 (for 2018) – BPC Poplar Room Flooring Specs– BPC Poplar Room Flooring Form of Proposal– Results Chart BPCFlooring
Seascape Family Aquatic Center (SFAC) Sand Filters – December 4, 2017 (for 2018) – SFAC Sand Filters Bid Packet – SFAC Sand Filters Bid Specifications – SFAC Sand Filters Bid Drawings – SFAC Sand Filters Form of Proposal – SFAC Addendum #1– Results Chart SFAC Sand Filters
Court Repair/Color Coating, Striping at Cannon, Charlemagne, South Ridge, Armstrong Parks – February 6, 2018 – Bid Specs Court RepairColor CoatingStriping Multiple Rink Court 2018– Form of Proposal Court Repair Color Coating Striping Multi Local 2018– Results Court Repair 2.6.18
2017 Bid Opportunities
Willow Recreation Center and Vogelei Barn Flooring – November 2, 2017 – WRC and Vogelei Flooring Specs– WRC and Vogelei Flooring Form of Proposal– REBID
RFP – Audit for fiscal years 2017, 2018, 2019 – October 18, 2017 – Audit RFP 2017, 2018, 2019
Fertilizer/Chemical Early Order 2018 Bid – October 10, 2017 – Specifications Fertilizer/Chemical Bid Early Order– Form of Proposal Fertilizer & Chemical – Fertilizer and Chemical Results Chart
Custodial Bid – August 8, 2017 – Custodial Services Spec– Custodial Services Form of Proposal
RFP/Survey Work for Birch, Community and Valley Park – June 30 – Invite & Proposal – Birch Plat – Birch Playground 197– Birch topo – Community Park Concept plan– Valley BASE PLAN 8-14-2012 – Results for RFP Survey
Prairie Stone Sports and Wellness Center Wet Area (Showers/Club Locker Room) Renovation – April 20, 2017 – Invitation to Bid PS Renovation – Specification Arch.Mechanical PS Renovation– Drawings PS Renovation– A101-2007 – Contract– Proposal PS Renovation– Addendum No 1 – PSSWC – Addendum No 2 – PSSWC (multi-sized pages be sure to center page)- Results Chart PSSWC Wet Area
Maintenance Facility Supply and Installation of New Fuel Pumps – April 19, 2017 – Fuel pump specs– Fuel pump form of proposal– Addendum #1 – Results for Fuel Pump
Prairie Stone Sports and Wellness Center Supply of Fitness Equipment – April 4, 2017 – Bid Specs PSSWC Fitness Equipment 2017 – Form of Proposal PSSWC Fitness equipment 2017– ADDENDUM 1 PSSWC Fitness Equipment2017– Results for fitness equipment
Crackfill and Sealcoat Various locations at the Hoffman Estates Park District – March 22, 2017 – Specs Crack Fill and Sealcoat– Proposal Crack Fill Seal Coat– Results for Crackfill, SealCoat, Stripe 2017.3.22
Asphalt Patching and Resurfacing Maint Garage; Evergreen, Victoria & Westbury Path – February 22, 2017 – Asphalt Bid Specs– Form of Proposal – all drawings– Evergreen Path slope chart– ADDENDUM #1 Asphalt– Results for Asphalt
Installation of PG Equipment; Concrete Work; Landscape Restoration Various Sites – February 22, 2017 – Specifications Install PG Equipment, Concrete, Landscape– Form of Proposal Playground Install 2017– PG Install 2017 all drawings– Results 2017.2.22 PG Install, Concrete, Landscape
RFP Office Cubicle Space for North Side Renovation – January 17, 2017 – rfp-northside-cubicle-space– addendum-no-1 – revised-office-partition-plan-DWG– Office Furniture Overview– Results Cubicles 1.31.17
Supply of Playground Equipment for Victoria South and Colony Park – February 2, 2017 (SEE ADDENDUM #1) – bid-specs-supply-pg Victoria South & Colony -2017 – form-of-proposal-supply-play-equipment-Victoria S & Colony 2017 – 2017 PG Performance Vic S, Colony 4 – cad-base-info-victoria-south_colony-2017 – exhibit-a-playgrounds-concept-plans-11-17-2016– addendum-1– Results PG Equipment 2.2.17
Tennis, Basketball, Inline, Pickleball Court Repair/Color Coating, Striping for Victoria, Olmstead, Willow, Evergreen, South Ridge, Pine, Charlemagne, Fabbrini, Cannon, Community Parks, PSSWC – January 31, 2017 – bid-specs-court-repair color-coat stripe-multiple-rink-court-2017– form-of-proposal-court-repair-color-coat-stripe-multi-local-2017– addendum-1– Results Court Repair 1.31.17
2016 Bid Opportunities
BRIDGES OF POPLAR CREEK – TAX EXEMPT 2017 SAND PURCHASE – DECEMBER 5, 2016 – specifications-sand-purchase – form-of-proposal-sand-purchase– bid-results
BRIDGES OF POPLAR CREEK – TAX EXEMPT 2017 GOLF CART PURCHASE – NOVEMBER 8, 2016 – 2017-bid-document-golf-cart-purchase– 2017-form-of-proposal-golf-cart-purchase– cart-purchase-bid-results
TRIPHAHN CENTER REBID North Side Renovation Project – NEW bid opening OCTOBER 25, 2016
Please note that this is a REBID of a specific trade (Concrete) for a much larger Renovation Project at the Triphahn Center. Each prospective Bidder should select NINE (9) ITEMS to complete your Bid Package.
Please choose the North Side Drawings (2) and general Specification Book/Project Manual, schedule, all 3 addenda listed, the Concrete Invite with Specs and the Form of Proposal. Please direct any questions to Gary Buczkowski at gbuczkowski@heparks.org or 847-561-2172.
- Triphahn Center Drawings 1-13
- hepd-triphahn-center-sheets14-41
- Triphahn Center Spec Book/Project Manual
- copy-of-triphahn-const-sched-16-17
- TC Renovation Re-Bid Addendum 1
- TC Renovation Re-Bid Addendum 2 – -sketches– gtd– walk-thru-vendor-attendance
- TC Renovation Re-Bid addendum-3
- concrete-invite-re-bid-specs
- concrete-form-of-proposal-re-bid
- results-chart-re-bid-concrete
BPC Fertilizer & Pesticide – October 14, 2016 – spec-fertilizer-pesticide-BPC– form-of-proposal-fertilizer-pesticide-BPC– Bid Results
TRIPHAHN CENTER North Side Renovation Project – bid opening October 11, 2016:
Each prospective Bidder should select SIX(6) ITEMS to complete your Bid Package. All prospective Bidders must check back to this website page for any addenda issued through the bid process.
Please choose the North Side Drawings (2) and general Specification Book/Project Manual for every trade located at the links directly below:
- Triphahn Center Drawings 1-13–
- hepd-triphahn-hepd-triphahn-center-sheets14-41-sheets14-41
- Triphahn Center Spec Book/Project Manual
- copy-of-triphahn-const-sched-16-17
Please check the following links for all ADDENDUM:
- addendum-TC-renovation- #1
- addendum-TC-renovation-#2– Sketches– gtd– walk-thru-vendor-attendance
- addendum-TC-renovation #3
Please choose your invite-bid-specs and form-of-proposal for your specific trade category listed below:
Carpentry- results-chart-carpentry
Concrete –
Electrical – results-chart-electrical
Fire Suppression – results-chart-fire-protection
Floor Coverings – results-chart-floor-coverings
Glazing RFP –
HVAC & Mechanical – results-chart-hvac-mechanical
Painting – results-chart-painting
Plumbing – results-chart-plumbing
Steel & Misc. Metal – results-chart-steel-misc-metal
END OF TRIPHAHN CENTER RENOVATION PROJECT BID PACKAGES
Bridges of Poplar Creek Tax Exempt 2017 Golf Cart Lease & Maintenance Agreement – 10/5/16 – 2017-golf-cart-lease-specs– form-of-proposal-golf-cart-lease – 2017-cart-bid-results
RFP: Concrete Raising at Willow Recreation Center and Seascape Family Aquatic Center – 9/1/16 – request-for-proposal-raising-concrete Seascape Drawings – WRC Drawings – concrete-results-chart
Seascape Fire Suppression System – 8/29/16 – specs-seascape-fire-suppression –Seascape Drawings– form-of-proposal-seascape-fire-suppression– results-chart
RFP: Survey Work for Armstrong, Victoria South and Willow Parks – 6/30/16 – survey-proposal-for-willow-armstrong-victoria-s-parks– Armstrong Park – victoria park survey area 2016– Willow Survey 2016 Google– results-chart-survey-work
PSSWC Activity/Lap Pool Filter Replacement – 4/19/16 – specs-psswc-lap-activity-pool-filter-replacement– Drawings Pool Filter Replacement– form-of-proposal-lap-activity-pool-filter-replacement– addendum-pool-filter-1– results-chart-ps-filter-replace
PSSWC Activity/Lap Pool Ceiling Painting- 4/19/16 – specs-2016-aquatic-ceiling– Activity Pool Pics – Lap Pool Pics – form-of-proposal-w-hold-harmless-aquatic-ceiling-2016– addendum-ceiling-paint-1– results-chart-ps-ceiling-paint
PSSWC Activity/Lap Pool re-application of Diamond Bright – 4/19/16 – specs-psswc-diamond-bright-pool-bid-doc– form-of-proposal-psswc-diamond-bright-pool-bid – results-chart-ps-diamond-brite
RFP Victoria Park Temporary Fencing – 3/24/16 – end of day – victoria-parktemporary-fence-2016-rfp– victoria-parktemporary-fence-2016-drawing
Skid Loader, Trailer, Mounted Broom, Mounted Hydraulic Pallet Forks – 3/22/16 9 am – Specs for Skid Loader– Form of Proposal Skid Loader– Skid loader bid results
Crack Filling, Seal Coating Striping at various locations for the HEPD – 3/22/16 10 am – specs-crack-fill-and-sealcoat-trip-bopc-psswc-others– proposal-crack-fill-seal-coat-tc-sea-bopc-psswc-2016– proposal-crack-fill-seal-coat-tc-sea-bopc-psswc-2016– results-for-crackfill-sealcoat-stripe-2016-3-22
HVAC Units Replacement at Prairie Stone Sports & Wellness – PRE-BID MTG: 2/17/2016 9am at Prairie Stone: 5050 Sedge Blvd; BIDS DUE 2/25/2016 at 10am and will be opened and read aloud on 2/25/2016 at 10:30 at Hoffman Estates Park District, 1685 W Higgins: Project Manual SECTION 1 – Project Manual SECTION2 and Form of Proposal ; Drawings – results-natatorium-hvac
Supply and Installation of Fall Surface Victoria Park – 2/23/16 – specifications-install-victoria-park-fall-surface, Drawings, form-of-proposal-victoria-fall-surface– results-for-victor-supply-install-fall-surface
Supply and Installation of Playground Equipment at Victoria Park – 2/23/16 – bid-specs-supply-victoria-play-equip Victoria Playground Drawings, form-of-proposal-playground-supply-and-install-victoria– results-for-victor-supply-install-pg-equipm
Install Playground Equipment Sheffield and Canterbury Park Place Parks, Concrete Work for PSSWC, TC, BPC – 2/23/16 – Specs Install PG w.work schedule– Install Schedule and Drawings– form-of-proposal-playground-install-2016 results-chart-pg-install-sheffield-canterbury-park-pl-conc-pstcbpc
Asphalt Patching, Resurfacing at Triphahn Center, Bridges of Poplar Creek – 2/23/16 – 2016-asphalt-bid-specs – ASPHALT Drawings 2016 1 OF 1– form-of-proposal-asphalt-2016 – results-asphalt-patch-tcbpc-maint
2016 Printing Bid for the Summer, Fall, Winter & Spring Program Guide – 2/15/2016 – Rebid HEPD Program Guide Printing Bid Results
RFP for Supply of Park and Playground Signs – 2/5/2016 – Signs Park.Playground 2016 – Signs Park.Playground 2016 Support – Results Chart
Supply of Playground Equipment Sheffield and Canterbury Park Place Parks – 1/26/16 – Bid Specs – Form of Proposal – Design Score Sheet – 1 Sheffield Burke – Sheffield 2 – 3 Sheffield Gametime – 4 Sheffield Play Craft – 1 Canter – 2 Canter – 3 Canterbury Burke – 4 Canterbury Gametime – 5 Canterbury Gametime –6 Canterbury Playcraft – Sheffield PG LT DWG – Canterbury DWG – Results PG Equipment 1.26.16
Multiple Court Repair, Color Coating, Striping – 1/26/16 – Bid Specs Court Repair– Form of Proposal Court Repair – Results Court Repair 1.26.16
2015 Bid Opportunities
Beverage & Advertising Sponsorship RFP – 11/4/15 Bev Adv-Spons RFP
RE-BID Quarterly Program Guide & Insert Printing 11/30/15 – RESULT: Board committee rejected all bids. Rebid document will be posted after 1/1/2016.
Paint Jr. Tennis Court Lines RFP – 9/23/15 – RFP – Results
Cannon Crossing Tree Planting RFP – 4/3/15 – RFP – Drawings – Results
Survey Work for Hoffman and Victoria Park RFP – 4/3/15 – RFP – Hoffman Drawing – Victoria Drawing – Addendum – Results
Crack Fill, Seal Coat, Stripe TC,PS,BPC,Cannon,Fabbrini,WRC,Victoria, Cottonwood,Vogelei & S.Ridge Parks – Due 3/24/15 – Specs – Proposal – Addendum – Addendum – Results
Installation of Playground Equipment (Valley, Evergreen, Maple Parks) – 2/24/15 – Specs – Proposal – Drawings – Results
Supply and Install Fence (Maple, Evergreen, High Point) – Due 2/24/15 – Specs – Proposal– Drawings – Drawings – Addendum – Addendum 2 – Addendum 3 – Addendum 4 – Results
Supply and Install Floating Dock High Point Park – Due 2/24/15 – Specs – Proposal – KMZ file – Results
Concrete Work (TC, WRC, HP) – Due 2/24/15 – Specs – Proposal – Drawings – Drawings – Addendum – Results
Asphalt Patching and Resurfacing (TC, WRC, Maint, BPC, HP) – Due 2/24/15 – Specs – Proposal – Drawings – Drawings – Results
Supply of PG Equipment – Due 1/27/15 – Specs– Score Sheet – DWG – Proposal – Addendum – Results
Tennis Court Maintenance – Due 1/20/15 – Specs – Proposal – Results Chart
2014 Bid Opportunities
| BPC #10 Hole Retaining Wall | 11/3/14 | Specs | Propoal | Addendum Addendum 2 |
Results |
| Telephone, Network Switches, PTP Wireless, Cabling Solution | 10/14/14 | RFP | |||
| Cannon Crossing Fence | 8/28/14 | Specs | Proposal | Results | |
| PSSWC Custodial Bid | 8/5/14 | Specs | Proposal | Addendum | Results |
| Demo of Dwelling at 31 Summit/2ND BID | 6/17/14 | Specs | Inspection | Proposal | Results |
| Demo of Dwelling at 31 Summit – ONLY RECV’D 1 BID – WILL GO OUT FOR BID AGAIN | 5/22/14 | Specs | Asbestos Inspection | Proposal | Addendum |
| Supply & Install Marquee Signs | 5/16/145/22/14 | Specs | PreQual Forms due 5/16 | Proposaldue 5/22 | Drawings Addendum Addendum RESULTS |
| Triphahn Center Flooring | 3/21/14 | Specs | Proposal Addendum |
Results | |
| Crack Fill/Seal Coat BPC FAC, TC, WRC, Victoria | 3/18/14 | Specs | Proposal | Results | |
| Install PG Equip WRC, Cotton, Poplar, Locust & Fabric Shelter & Concrete | 2/18/14 | Specs | Proposal Addendum Addendum 2 |
Drawings | Results |
| Supply/Install Fence WRC Poplar, S Ridge, Community | 2/18/14 | Specs | Proposal Addendum Addendum 2 |
Drawings | Results |
| Asphalt Patching/Resurf TCOlmstead, FAC, Poplar | 2/18/14 | Specs | Proposal | Drawings | Results |
| Locust Shade Structure | 1/28/2014 | Specs | Proposal | Results | |
| PG Equip Cotton, Poplar, WRC, Locust, Ike | 1/28/2014 | Specs Addendum |
Proposal | Pictures Results |
DWG |
| Tennis Court Repair/Color Coat | 1/21/2014 | Specs | Proposal | Pictures | Results |
| RFP Prescribed Burns | 6/14/2013 | Specs & Proposal | Results | ||
| Sealcoat Crack Fill Parking Lots | 4/24/13 | Specs | Proposal | Results | |
| REBID High Point Court Repair, Color Coating, Striping | 5/1/2013 | Specs | Proposal | Drawings | Results |
| Landscaping for Brittany, High Point and Lincoln Parks | 5/1/2013 | Specs ________ Drawings |
Proposal | Results | |
| Playground Install at Lincoln, Britt, HP and Fabric Shelter at Lincoln | 2/26/13 | Specs | Proposal | results | |
| Fencing at Brittany, Lincoln, Vogelei, HP | 2/26/13 | Specs | Proposal | results | |
| Asphalt Patching PSSWC, Charlemagne, HP | 2/26/13 | Specs | Proposal | results | |
| High Point Court Repair – SEE REBID DOCS ABOVE (updated 3/21/13) | 2/26/13 | Specs | |||
| Audit Services RFP | 2/12/13 | RFP | |||
| Playgrounds & Swings for 4 Parks | 1/29/13 | Bid Docs | Proposal | results | |
| Lincoln Park Shade Structure | 1/29/13 | Bid Specs with drawing | Proposal | results | |
| Seascape Fiberglass Water Slide Refinishing | 1/22/13 | Bid Specs | Proposal | RESULTS | |
| Bridges of Poplar Creek Shingle Roof Replacement | 1/22/13 | Bid Specs | Proposal | RESULTS | |
| Pool Lift at Seascape and PSSWC | 1/17/13 | Bid Specs | Proposal | results |
