fbpx

Outdoor and Indoor Rentals and Parties

Many of our facilities have spaces for parties, from a small gathering in a local park, to the meeting room at Triphahn Center,  to the gym at Willow Recreation Center to the beautiful banquet rooms at Bridges of Poplar Creek Country Club. HEParks is sure to have a space that will make the perfect party!

Park and Facility Rentals (Phase 4)

With a variety of room sizes to accommodate your gathering, HEParks has the perfect indoor space for your next gathering.
Features: tables and chairs, set-up and take-down.
Alcohol: prohibited.
Contact: Debbie Albig at 847-885-7500

Available rentable rooms at the Triphahn Center
Conference Room 110, up to 5 people — r $25/hour, $30/hour nr
Community Room 111, up to 20 people —  $55/hour, $60/hour nr
Community Room 112, up to 40 people —  $75/hour, $80/hour nr
Community Room 113 (Rooms 111+112), up to 50 people  — $110/hour, $120/hour nr — with Lounge  — $50 one time fee
Community Room 114, up to 23 people —  $50/hour, $55/hour nr
Ice Party Room, up to 15 people  — $35/hour, $40/hour nr
Board Room, up to 25 people  — $55/hour, $60/hour nr. No food permitted.
Dance Room, up to 12 people —  $55/hour, $60/hour nr. No food permitted.
Half Gymnasium, up to 50 people —  $45/hour, $50/hour nr. No food permitted.
Full Gymnasium (Full Gym), up to 50 people —  $80/hour, $90/hour nr. No food permitted.

Rooms available for rent at Willow Recreation Center
Meeting Room 1, up to 12 people — $35/hour, $40/hour nr
Large Meeting Room, up to 23 people — $50/hour, $55/hour nr
Dance/Aerobic Room, up to 8 people — $40/hour, $45/hour nr (no food or drink)
Mini Gymnasium, up to 50 people — $70/hour, $80/hour nr
Half Gymnasium, up to 50 people — $45/hour, $50/hour nr (no food or drink)
Full Gymnasium, up to 50 people — $80/hour, $90/hour nr (no food or drink)
All functions at Bridges of Poplar Creek are limited to 50 guests per room. Masks and Social Distancing guidelines must be followed.

Features: Tables and chairs, set-up and take down. Food and beverage minimums are based on date and time of event.. No outside food and beverage allowed.
Alcohol: Provided by Bridges of Poplar Creek. Bar Packages available.
Contact: Jennifer Fuller, Jfuller@heparks.org, or call 847-781-3658 Call for pricing.
Fairway room
Poplar Room
https://www.bridgesofpoplarcreek.com/
Masks and Social Distancing guidelines must be followed when in common areas. Masks are not required during athletic activities.

Gymnasium Rental
Features: Full or partial gymnasium rentals available for basketball, volleyball, or other athletic event.
No food or drink allowed on gymnasium floor.
Contact: Beth Zimmer for more information at 847-285-5422 or at BZimmer@heparks.org

½ Gymnasium: 15 Guests $35 / hour
Full Gymnasium: 30 Guests, *Prime Time — $70 / hour. **Non-Prime Time — $50 / hour
Volleyball Court: 30 Guests, $40 / hour
Pickleball Court: 4 Guests per Court *Prime Time — $35 / hour. **Non-Prime Time — $20 / hour
Fitness Studio: 15 Guests $50 / hour based on availability
Parties and overnight lock-ins are not available at this time.
*Prime Time (Monday-Friday 5:00pm-Close, Saturday-Sunday all day)
**Non-Prime Time (Monday-Friday 5:00am-5:00pm)
In 2020, under social distancing guidelines, we are currently only allowing rentals for groups of 25 people or less. No outside services such as inflatables, bands, etc are allowed.

Park Use Permit Request Form

The park  shelter at Charlemagne ParkPark Shelters
Enjoy our beautiful open-air shelters located at various parks throughout Hoffman Estates. The Hoffman Estates Park District requires a completed Rental Form to rent any park. Shelters are available at Cannon Crossings, Canterbury Fields, Charlemagne, Fabbrini, Huntington, Olmstead, Pine, Tropicana, Willow and Vogelei. Contact Carmela Fioretto cfioretto@heparks.org, 847-885-7500. Park Rule Policy

The Pavillion at Vogelei ParkPavilion at Vogelei Park
This beautiful pavilion is the perfect setting for outdoor concerts, performances, and other special events. Throughout the summer, free children’s concerts frequent this pavilion at Vogelei Park. The shelter at Vogelei Park is also available. Contact Carmela Fioretto cfioretto@heparks.org, 847-885-7500. Park Rule Policy
Enjoy a day of swimming and sunshine rent one of our private cabanas, bring a group, or rent the entire facility for your next group outing. Seascape will provide the lifeguards. Catering packages are available at an additional cost. *All rentals and groups must be pre-arranged. Contact Alisa Kapusinski at akapusinski@heparks.org or 847-781-3634.
8,200-square-foot event area with a majestic gazebo and waterfall makes for aesthetically exceptional weddings and other special occasions. For large, mid size and small groups, style options from formal to casual fare rule the perfectly executed day. Our outdoor event area is a perfect place to hold a special event. Contact Jennifer Fuller, jfuller@heparks.org, 847-285-5400. More information on the outdoor area.
Resident Per Hour & 501c3 GroupsCommercial &
Non-Resident Per Hour
Field Usage$39$55
Cannon Crossing (East or West) LIghted Soccer Field - Full Field+$75+$85
Cannon Crossing (West) Lighted Soccer Field - Half Field+$40+$50
Cannon Crossing Lighted Baseball/Softball Field+$50+$60
Cannon Crossing Lighted Football Field+$75+$85
Eisenhower Track$39$55
Cricket/Baseball Batting Cage (Canterbury)$20$25
* To receive resident rates the group must have 70% residency within their group. All rentals must provide a certificate of insurance naming the Hoffman Estates Park District as additionally insured. 

Application Deadlines
Resident Groups (comprised of at least 70% resident players)
Spring and Summer: February 15
Fall: June 1
Non-Resident Groups (comprised of less than 70% resident players)
Spring and Summer: March 15
Fall: July 1

Application Instructions
Field Rental Application Packet
Park Rule Policy

Please read the rental procedures, fill out one athletic field use permit application per rental day (filling out the permit completely), and include the necessary paperwork so your permit can be reviewed on time. * If the Hoffman Estates Park District does not receive all items, we reserve the right to delay or cancel any requests. All requests are determined equally.

Submit your forms to the following Athletic Manager:
Soccer,  Football & Track (Outdoor), Baseball, Softball, Cricket Field Requests
Kyle Thomas
1685 West Higgins Road
Hoffman Estates, Illinois 60160
847–285–5429
Prime time (Weekends all hours & Weekdays from 3pm-9pm) – $330
Non-Prime time – $250

Call Stan for ice availability at (847)781-3632 or sdubicki@heparks.org

To Finalize Room Rentals, take the following steps:

  1. Complete the application, including room, date and day requesting.
  2. Return the application to the facility where you intend to rent a room.
  3. 50% of rental fee (+ additional security deposit if applicable) is due at time of application.
  4. Final payment is due one-week prior to date of event.

Facility Room Rental Information and Room Use Permit Form are available here and at the front desk of each facility. Please allow ten business days to process requests. *Application process applies to Triphahn Center and Willow.

* Additional Fees: $25/hour for after hour rentals, $100 security deposit for Triphahn Center kitchen usage.

Birthday Parties (Phase 4)

4+ years — $175 / $195 nr
Take over the gym and enjoy a choice of basketball, floor hockey, soccer and dodgeball. Activities should be chosen ahead of time so equipment can be made available.

Parties are 90 minutes in length and for up to 20 children. The fee includes two party hosts to run your party. You supply the food, beverages, paper goods, guests and we’ll supply the room and the fun. Contact Debbie Albig, 847-285-5440.
4+ years — $200 / $220 nr
Guests will create a craft project to take home with them. Choose from a variety of crafts.

Parties are 90 minutes in length and for up to 20 children. The fee includes two party hosts to run your party. You supply the food, beverages, paper goods, guests and we’ll supply the room and the fun. Contact Debbie Albig, dalbig@heparks.org, 847-285-5440.
4+ years — $150 / $165 nr
For the traditionalist, this party offers guests the fun of the old favorites like bozo buckets, musical chairs and pin the tail on the donkey.

Parties are 90 minutes in length and for up to 20 children. The fee includes two party hosts to run your party. You supply the food, beverages, paper goods, guests and we’ll supply the room and the fun. Contact Debbie Albig, dalbig@heparks.org, 847-285-5440.
4+ years — $260/$290 nr
Make your party unique, entertaining and memorable with incredible magic by Gary Kantor. You will see vanishing acts, card tricks, mind-reading and much more! All shows are interactive.

Parties are 90 minutes in length and for up to 20 children. The fee includes two party hosts to run your party. You supply the food, beverages, paper goods, guests and we’ll supply the room and the fun. Contact Debbie Albig, dalbig@heparks.org, 847-285-5440.
3+ years — $260/$290 nr
Balloon animals made non-stop for 45 minutes by the Magic Team of Gary Kantor. Dogs, butterflies, swords etc. Guests can decorate their balloons with stickers and markers.

Parties are 90 minutes in length and for up to 20 children. The fee includes two party hosts to run your party. You supply the food, beverages, paper goods, guests and we’ll supply the room and the fun. Contact Debbie Albig, dalbig@heparks.org, 847-285-5440.
all ages – $300/hour
Have your party on the ice! Rooms are available for rent upstairs in the Triphahn Center at cost.

** Please note: Party Room will not be available from March 2 – September 7, 2020 due to ice rink construction project.

Call Stan for ice availability at (847)781-3632 or sdubicki@heparks.org
Contact Beth Zimnmer: 847-285-5422 or Bzimmer@heparks.org

Enjoy 90 minutes of fun on our 40 foot indoor climbing wall or swim any time of the year in The Club's zero depth activity pool. Can't decide? Get the best of both worlds with 60 minutes of swimming and 60 minutes of rock climbing.

Parties are available Saturday and Sunday. Additional days and times are available upon request. Fees vary based on space and rooms rented.