Superintendent of Business

Job Description



The Superintendent of Business oversees the day-to-day operation of the District’s business department. The position is responsible for accounts receivable, accounts payable, budgeting, payroll, cash management, reconciliations, and financial statements.

Supervision Received

The Superintendent of Business functions under the direct supervision of the Director of Finance and Administration.

Supervision Exercised

The Superintendent of Business supervises three employees: Cash Control Associate, Disbursement Associate, and Billing Associate.


A. Staff

  1. Provide daily assistance and supervision.
  2. Conduct staff meetings.
  3. Coordinate training and development, including cross-training.
  4. Provide mentoring for advancement.
  5. Prepare and conduct performance reviews.

B. Audit

  1. Ensure monthly, quarterly, and annual audits are completed as required.
  2. Coordinate supporting documentation for the auditing firm as required.
  3. Prepare statistical requirements per Government Finance Officers Association best practices.
  4. Act as liaison for the District with the auditing firm.

C. General

  1. Maintain and reconcile the general ledger and all subsidiary ledgers.
  2. Prepare monthly, quarterly, and annual financial reports.
  3. Ensure archiving of District reports.
  4. Monitor membership/participation information as required.
  5. Ensure accurate processing of all electronic billing functions.
  6. Ensure archiving of patron documentation.
  7. Assist the Director of Finance and Administration and other staff with the budget process.
  8. Process monthly bank reconciliations.
  9. Monitor the District’s cash and investments.
  10. Coordinate all banking correspondence.
  11. Prepare District bond/interest payments for review/submission.
  12. Prepare and process sales and payroll tax payments.
  13. Attend staff meetings as scheduled.
  14. Process and maintain all reports necessary to perform required tasks.
  15. Prepare monthly journal entries as needed.
  16. Prepare monthly board reports and other documentation as required.
  17. Help improve business and district operations by developing new procedures.
  18. Assist with proprietary software upgrades and database maintenance.
  19. Recommend and ensure utilization of best practices.

D. Divisional

  1. Have a complete understanding of all business staff positions and duties and be able to fill in for them as necessary.
  2. Attend board meetings in the absence of the Director of Finance and Administration.
  3. Perform any other projects or duties at the discretion Director of Finance and Administration.
  4. Attend professional educational training and remain informed about current trends and responsibilities.
  5. Serve on various district and departmental committees.
  6. Be familiar with the district procedures necessary for accomplishing required tasks.

E. Safety, Health, and Loss Control

  1. Support, promote, and make recommendations regarding all safety, health, and loss control policies adopted by the park district.
  2. Be familiar with the Employee Safety Manual.
  3. Be familiar with the safe operation of equipment necessary to accomplish required tasks.
  4. Responsible for providing all injury, illness, and health information required by the Hoffman Estates Park District to assign tasks within an individual’s capacity to prevent potential illness/injury.
  5. Responsible for notification of injury or illness relating to a task assignment as described in the Employee Safety Manual.

Marginal Functions/Responsibilities

  1. Travel to various locations to observe the operation of programs, facilities, and services.
  2. Ability to communicate with residents, employees and vendors.
  3. Use a computer to develop plans, reports, and correspondence.

Psychological Considerations

  1. Must be able to handle questions, complaints, and concerns from residents, employees, and vendors professionally.
  2. Must be able to resolve questions regarding account information.
  3. Must be able to handle the pressure of multi-tasking.
  4. Must be able to work with co-workers.

Physiological Considerations

  1. Must be able to be seated at a desk for prolonged hours.
  2. Must be able to use a computer for prolonged hours.
  3. Must be able to use the telephone for prolonged hours.

Cognitive Considerations

  1. Must have the ability to read, write and organize materials.
  2. Must be able to follow the supervisor’s directions.
  3. Must be able to add, subtract, multiply, and divide.
  4. Must be able to keep confidential information confidential.


  1. Understanding of accounting principles.
  2. Leadership skills.
  3. Attention to detail and problem-solving expertise are necessary.
  4. Strong ability for organization and maintenance of district records.
  5. Understanding of computer applications.
  6. Proficient in Excel and Word.
  7. Ability to work within time deadlines.
  8. Ability to communicate, both written and verbally.
  9. Valid driver’s license.


  1. 5-7 years of accounting or related field experience.
  2. 3-5 years of supervisory experience.
  3. Experience with District software is desirable.


  1. Bachelor’s degree in accounting required.
  2. CPA or Master’s degree preferred.