{"id":5801,"date":"2023-10-19T00:00:00","date_gmt":"2023-10-19T00:00:00","guid":{"rendered":"https:\/\/www.heparks.org\/job-description\/"},"modified":"2025-12-12T15:48:03","modified_gmt":"2025-12-12T21:48:03","slug":"job-description","status":"publish","type":"post","link":"https:\/\/www.heparks.org\/es\/job-description\/","title":{"rendered":"Superintendent of Business"},"content":{"rendered":"

<\/p>\n\n\n\n

Job Description<\/h3>\n\n\n\n

JOB CLASSIFICATION: Grade 6 EXEMPT<\/p>\n\n\n\n

Function<\/h3>\n\n\n\n

The Superintendent of Business oversees the day-to-day operation of the District\u2019s business department. The position is responsible for accounts receivable, accounts payable, budgeting, payroll, cash management, reconciliations, and financial statements.<\/p>\n\n\n\n

Supervision Received<\/h3>\n\n\n\n

The Superintendent of Business functions under the direct supervision of the Director of Finance and Administration.<\/p>\n\n\n\n

Supervision Exercised<\/h3>\n\n\n\n

The Superintendent of Business supervises three employees: Cash Control Associate, Disbursement Associate, and Billing Associate.<\/p>\n\n\n\n

Responsibilities<\/h3>\n\n\n\n

A. Staff<\/strong><\/p>\n\n\n\n

    \n
  1. Provide daily assistance and supervision.<\/li>\n\n\n\n
  2. Conduct staff meetings.<\/li>\n\n\n\n
  3. Coordinate training and development, including cross-training.<\/li>\n\n\n\n
  4. Provide mentoring for advancement.<\/li>\n\n\n\n
  5. Prepare and conduct performance reviews.<\/li>\n<\/ol>\n\n\n\n

    B. Audit<\/strong><\/p>\n\n\n\n

      \n
    1. Ensure monthly, quarterly, and annual audits are completed as required.<\/li>\n\n\n\n
    2. Coordinate supporting documentation for the auditing firm as required.<\/li>\n\n\n\n
    3. Prepare statistical requirements per Government Finance Officers Association best practices.<\/li>\n\n\n\n
    4. Act as liaison for the District with the auditing firm.<\/li>\n<\/ol>\n\n\n\n

      C. General<\/strong><\/p>\n\n\n\n

        \n
      1. Maintain and reconcile the general ledger and all subsidiary ledgers.<\/li>\n\n\n\n
      2. Prepare monthly, quarterly, and annual financial reports.<\/li>\n\n\n\n
      3. Ensure archiving of District reports.<\/li>\n\n\n\n
      4. Monitor membership\/participation information as required.<\/li>\n\n\n\n
      5. Ensure accurate processing of all electronic billing functions.<\/li>\n\n\n\n
      6. Ensure archiving of patron documentation.<\/li>\n\n\n\n
      7. Assist the Director of Finance and Administration and other staff with the budget process.<\/li>\n\n\n\n
      8. Process monthly bank reconciliations.<\/li>\n\n\n\n
      9. Monitor the District\u2019s cash and investments.<\/li>\n\n\n\n
      10. Coordinate all banking correspondence.<\/li>\n\n\n\n
      11. Prepare District bond\/interest payments for review\/submission.<\/li>\n\n\n\n
      12. Prepare and process sales and payroll tax payments.<\/li>\n\n\n\n
      13. Attend staff meetings as scheduled.<\/li>\n\n\n\n
      14. Process and maintain all reports necessary to perform required tasks.<\/li>\n\n\n\n
      15. Prepare monthly journal entries as needed.<\/li>\n\n\n\n
      16. Prepare monthly board reports and other documentation as required.<\/li>\n\n\n\n
      17. Help improve business and district operations by developing new procedures.<\/li>\n\n\n\n
      18. Assist with proprietary software upgrades and database maintenance.<\/li>\n\n\n\n
      19. Recommend and ensure utilization of best practices.<\/li>\n<\/ol>\n\n\n\n

        D. Divisional<\/strong><\/p>\n\n\n\n

          \n
        1. Have a complete understanding of all business staff positions and duties and be able to fill in for them as necessary.<\/li>\n\n\n\n
        2. Attend board meetings in the absence of the Director of Finance and Administration.<\/li>\n\n\n\n
        3. Perform any other projects or duties at the discretion Director of Finance and Administration.<\/li>\n\n\n\n
        4. Attend professional educational training and remain informed about current trends and responsibilities.<\/li>\n\n\n\n
        5. Serve on various district and departmental committees.<\/li>\n\n\n\n
        6. Be familiar with the district procedures necessary for accomplishing required tasks.<\/li>\n<\/ol>\n\n\n\n

          E. Safety, Health, and Loss Control<\/strong><\/p>\n\n\n\n

            \n
          1. Support, promote, and make recommendations regarding all safety, health, and loss control policies adopted by the park district.<\/li>\n\n\n\n
          2. Be familiar with the Employee Safety Manual.<\/li>\n\n\n\n
          3. Be familiar with the safe operation of equipment necessary to accomplish required tasks.<\/li>\n\n\n\n
          4. Responsible for providing all injury, illness, and health information required by the Hoffman Estates Park District to assign tasks within an individual\u2019s capacity to prevent potential illness\/injury.<\/li>\n\n\n\n
          5. Responsible for notification of injury or illness relating to a task assignment as described in the Employee Safety Manual.<\/li>\n<\/ol>\n\n\n\n

            Marginal Functions\/Responsibilities<\/h3>\n\n\n\n
              \n
            1. Travel to various locations to observe the operation of programs, facilities, and services.<\/li>\n\n\n\n
            2. Ability to communicate with residents, employees and vendors.<\/span><\/li>\n\n\n\n
            3. Use a computer to develop plans, reports, and correspondence.<\/li>\n<\/ol>\n\n\n\n

              Psychological Considerations<\/h3>\n\n\n\n
                \n
              1. Must be able to handle questions, complaints, and concerns from residents, employees, and vendors professionally.<\/li>\n\n\n\n
              2. Must be able to resolve questions regarding account information.<\/span><\/li>\n\n\n\n
              3. Must be able to handle the pressure of multi-tasking.<\/span><\/li>\n\n\n\n
              4. Must be able to work with co-workers.<\/li>\n<\/ol>\n\n\n\n

                Physiological Considerations<\/h3>\n\n\n\n
                  \n
                1. Must be able to be seated at a desk for prolonged hours.<\/li>\n\n\n\n
                2. Must be able to use a computer for prolonged hours.<\/span><\/li>\n\n\n\n
                3. Must be able to use the telephone for prolonged hours.<\/li>\n<\/ol>\n\n\n\n

                  Cognitive Considerations<\/h3>\n\n\n\n
                    \n
                  1. Must have the ability to read, write and organize materials.<\/li>\n\n\n\n
                  2. Must be able to follow the supervisor\u2019s directions.<\/span><\/li>\n\n\n\n
                  3. Must be able to add, subtract, multiply, and divide.<\/span><\/li>\n\n\n\n
                  4. Must be able to keep confidential information confidential.<\/li>\n<\/ol>\n\n\n\n

                    Requirements<\/h3>\n\n\n\n
                      \n
                    1. Understanding of accounting principles.<\/li>\n\n\n\n
                    2. Leadership skills.<\/span><\/li>\n\n\n\n
                    3. Attention to detail and problem-solving expertise are necessary.<\/span><\/li>\n\n\n\n
                    4. Strong ability for organization and maintenance of district records.<\/span><\/li>\n\n\n\n
                    5. Understanding of computer applications.<\/span><\/li>\n\n\n\n
                    6. Proficient in Excel and Word.<\/span><\/li>\n\n\n\n
                    7. Ability to work within time deadlines.<\/span><\/li>\n\n\n\n
                    8. Ability to communicate, both written and verbally.<\/span><\/li>\n\n\n\n
                    9. Valid driver\u2019s license.<\/li>\n<\/ol>\n\n\n\n

                      Experience<\/h3>\n\n\n\n
                        \n
                      1. 5-7 years of accounting or related field experience.<\/li>\n\n\n\n
                      2. 3-5 years of supervisory experience.<\/span><\/li>\n\n\n\n
                      3. Experience with District software is desirable.<\/li>\n<\/ol>\n\n\n\n

                        Education <\/h3>\n\n\n\n
                          \n
                        1. Bachelor\u2019s degree in accounting required.<\/li>\n\n\n\n
                        2. CPA or Master\u2019s degree preferred.<\/li>\n<\/ol>","protected":false},"excerpt":{"rendered":"

                          Job Description JOB CLASSIFICATION: Grade 6 EXEMPT Function The Superintendent of Business oversees the day-to-day operation of the District\u2019s business department. The position is responsible for accounts receivable, accounts payable, […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_searchwp_excluded":"","_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","_ecp_custom_2":"","wds_primary_category":0,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-5801","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.heparks.org\/es\/wp-json\/wp\/v2\/posts\/5801","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.heparks.org\/es\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.heparks.org\/es\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.heparks.org\/es\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.heparks.org\/es\/wp-json\/wp\/v2\/comments?post=5801"}],"version-history":[{"count":1,"href":"https:\/\/www.heparks.org\/es\/wp-json\/wp\/v2\/posts\/5801\/revisions"}],"predecessor-version":[{"id":16670,"href":"https:\/\/www.heparks.org\/es\/wp-json\/wp\/v2\/posts\/5801\/revisions\/16670"}],"wp:attachment":[{"href":"https:\/\/www.heparks.org\/es\/wp-json\/wp\/v2\/media?parent=5801"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.heparks.org\/es\/wp-json\/wp\/v2\/categories?post=5801"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.heparks.org\/es\/wp-json\/wp\/v2\/tags?post=5801"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}